Privacy Policy
Effective Date: September 9, 2026
RankBoost Agency ("RankBoost," "we," "us," or "our") respects your privacy and is committed to handling personal information responsibly and transparently.
This Privacy Policy explains how we collect, use, store, share, and protect personal information when you visit rankboostagency.com, contact us, request an audit or report, book a consultation, subscribe to communications, or otherwise interact with RankBoost.
It also explains the privacy choices and rights that may be available to you depending on where you live.
On This Page
Who We Are and What This Policy Covers
RankBoost is an AI automation and digital growth agency providing services including AI automation, AI agents, workflow automation, website development and management, SEO, digital marketing, CRM automation, integrations, and related consulting services.
This Privacy Policy applies to information collected through:
- rankboostagency.com and related RankBoost webpages
- Contact and enquiry forms
- Consultation and meeting bookings
- Free audits, reports, assessments, or similar tools
- Email and other business communications
- Newsletter or marketing sign-ups, where available
- Other interactions with RankBoost related to our website or services
This policy primarily covers information RankBoost handles for its own business purposes.
Where RankBoost processes information on behalf of a client as part of an AI, automation, website, marketing, or other project, additional terms such as a service agreement, statement of work, non-disclosure agreement, or Data Processing Agreement may apply.
Information We Collect
The information we collect depends on how you interact with RankBoost.
Information You Provide to Us
When you contact us, request information, book a consultation, or submit a form, we may collect information such as:
- First and last name
- Business or work email address
- Phone number
- Company or organization name
- Website URL
- Job title or business role, where requested
- Services you are interested in
- Business goals and current challenges
- Budget or project range, where requested
- Preferred meeting date and time
- Project requirements or workflow information
- Information you include in messages or free-text fields
- Communication preferences
If you request a website analysis, AI visibility report, automation audit, SEO review, or similar resource, we may also collect the website URL, business information, or other details needed to prepare that resource.
Information Collected Automatically
When you visit our website, certain technical information may be collected automatically, including:
- Internet Protocol (IP) address
- Browser type and version
- Device type
- Operating system
- Pages visited
- Time and date of visits
- Time spent on pages
- Referring pages or websites
- General geographic information derived from your IP address
- Website interaction and performance data
- Security and diagnostic information
This information helps us operate, secure, analyze, and improve our website.
Information From Other Sources
Where permitted by law, we may receive business or contact information from sources such as:
- Referrals
- Business partners
- Professional networks
- Publicly available business information
- Analytics and marketing platforms
- Service providers that support our business operations
We use this information only where we have a legitimate business or legal basis to do so.
Sensitive Personal Information
Our website is designed primarily for business enquiries.
Please do not submit sensitive personal information, passwords, financial account information, medical records, government identification numbers, confidential production credentials, or other highly sensitive information through general website forms unless we specifically request it through an appropriate secure process.
How We Use Your Information
We may use personal information to:
- Respond to enquiries
- Schedule consultations or meetings
- Prepare for calls and project discussions
- Provide audits, reports, assessments, or requested resources
- Evaluate whether RankBoost can help with your project
- Prepare proposals, estimates, or statements of work
- Provide and manage our services
- Communicate about an existing or potential business relationship
- Provide customer or project support
- Improve our website, services, and customer experience
- Understand how visitors use our website
- Measure website and marketing performance
- Maintain website security and prevent abuse
- Maintain internal business records
- Send relevant marketing communications where permitted
- Comply with legal and regulatory obligations
- Protect our legal rights, users, employees, customers, and business
We do not use personal information for purposes that are materially different from those described in this policy without providing appropriate notice where required.
Legal Bases for Processing
Where privacy law requires us to identify a legal basis for processing personal information, our basis may include:
Contract or Pre-Contract Steps
We may process information when necessary to provide services you have requested or to take steps you request before entering into an agreement, such as preparing a proposal or discussing a project.
Legitimate Business Interests
We may process information where reasonably necessary to operate and improve our business, respond to enquiries, secure our website, manage customer relationships, understand website performance, and develop our services.
We consider the impact on your privacy before relying on legitimate interests.
Consent
We may rely on your consent for activities such as certain marketing communications or non-essential cookies where required by applicable law.
You may withdraw consent where the processing is based on consent.
Legal Obligations
We may process or retain information where necessary to comply with applicable laws, regulations, court orders, tax requirements, or other legal obligations.
AI, Automation and Client Project Data
Because RankBoost provides AI, automation, integration, and digital technology services, client projects may sometimes involve business data, documents, workflows, CRM records, APIs, software platforms, or other information supplied by a client.
Information processed as part of a client project is handled separately from ordinary website visitor information.
Depending on the project:
- RankBoost may act as a service provider or data processor on behalf of the client.
- The client remains responsible for determining whether it has the appropriate rights and permissions to provide data to RankBoost.
- Project-specific privacy and security requirements may be addressed in contracts, NDAs, DPAs, or other written agreements.
- Third-party AI, automation, cloud, CRM, hosting, or integration providers may process information when necessary to deliver the agreed solution.
- Access to client information is limited to people, systems, and providers reasonably necessary for project delivery.
- We do not sell confidential client project data.
- We do not intentionally use confidential client project information to train unrelated public-facing AI systems outside the agreed project scope without authorization.
Clients should not submit confidential datasets, credentials, or production information through general contact forms. Secure sharing methods can be arranged when required.
Third-Party Services and Websites
RankBoost may link to or integrate with websites, applications, scheduling platforms, social networks, AI providers, CRM platforms, or other third-party services.
Those services operate under their own privacy policies and terms.
RankBoost is not responsible for the privacy practices of independent third-party websites or services.
We encourage you to review their privacy information before providing personal information directly to them.
International Data Transfers
RankBoost serves businesses internationally and may work with technology and service providers located in different countries.
As a result, personal information may be processed or stored outside the country in which you live.
Where applicable law requires safeguards for international transfers, we take reasonable steps to use appropriate contractual, technical, or organizational protections.
Privacy and data protection laws may differ between jurisdictions.
How Long We Keep Information
We retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including:
- Responding to enquiries
- Managing consultations
- Maintaining business relationships
- Providing services
- Maintaining necessary business records
- Resolving disputes
- Protecting legal rights
- Complying with accounting, tax, regulatory, or other legal obligations
The appropriate retention period depends on factors such as the type of information, why it was collected, whether an ongoing business relationship exists, security requirements, and applicable legal obligations.
When information is no longer reasonably required, we may delete, anonymize, or securely dispose of it.
How We Protect Information
RankBoost uses reasonable administrative, organizational, and technical safeguards designed to protect personal information against unauthorized access, loss, misuse, alteration, or disclosure.
Depending on the nature of the information and service, safeguards may include:
- Controlled access to systems and accounts
- Authentication and account-security measures
- Encryption where appropriate
- Secure cloud and hosting services
- Access permissions based on business need
- Monitoring and security controls
- Vendor and service-provider reviews
- Secure methods for sharing sensitive client information
However, no internet transmission, cloud platform, storage system, or security measure can guarantee absolute security.
Your Privacy Rights
Depending on where you live and the privacy laws that apply, you may have rights relating to your personal information.
These may include the right to:
- Request access to personal information we hold about you
- Request correction of inaccurate information
- Request deletion of personal information
- Request restriction of certain processing
- Object to certain uses of your information
- Request portability of information where applicable
- Withdraw consent where processing is based on consent
- Opt out of direct marketing
- Ask for information about how your data is used or shared
- Opt out of certain sale, sharing, or targeted advertising activities where applicable
- Lodge a complaint with an appropriate privacy or data protection authority
These rights are not absolute and may be subject to legal exceptions.
To exercise a privacy right, contact: hello@rankboostagency.com
Please include enough information for us to understand your request.
We may need to verify your identity before completing certain requests in order to protect personal information from unauthorized access.
We will respond within the timeframe required by applicable law.
Marketing Communications
If you receive marketing emails from RankBoost, you can opt out at any time by:
- Using the unsubscribe link included in the message, or
- Contacting us at hello@rankboostagency.com
Opting out of marketing does not prevent us from sending necessary business, project, service, or transactional communications related to an existing relationship.
Automated Decision-Making
RankBoost may use AI and automation to support website analysis, reporting, lead management, workflow processing, or internal business operations.
We do not intend to use website visitor information to make solely automated decisions that produce legal or similarly significant effects on individuals unless such processing is separately disclosed and permitted by applicable law.
Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect:
- Changes to our website
- New services or technologies
- Changes to how information is processed
- New legal or regulatory requirements
- Changes to our service providers or business operations
When we update this policy, we will revise the Effective Date shown at the top of this page.
Material changes may be communicated through additional notices where appropriate.
We encourage you to review this page periodically.
Contact RankBoost
If you have questions about this Privacy Policy, how RankBoost handles personal information, or would like to exercise a privacy right, contact us:
For project-specific privacy or data-processing questions, please include the relevant company or project name so we can route your request appropriately.